How to Read Your Payslip

Net pay is the difference between employee earnings and the withholdings from those earnings. To calculate net pay, employees subtract the tax and other withholdings from their gross pay. YTD net pay appears on many paycheck stubs, and this figure includes all of the money earned since Jan. 1 of the current year minus all of the tax and other benefit amounts withheld. A pay stub is vital for your employee as it shows the wages earned for a specific pay period and the wages earned from the year-to-date. A wage pay stub lists an employee’s gross salaries, taxes and deductions, and net wages. Pay stubs are essential to help your employees manage their pay, cash flow, and understand if they will owe the CRA any money before they file.

Although the hours appear as separate line items, the total eligible hours for the week and used in the calculation of FLSA OT is seven hours, not 14 hours. Eligible workers may have other earning types such as FLSA Overtime, Shift Premiums and Time Off if these have been earned in the pay period. The rate for these will be based on factors such as regular rate of pay, number of hours eligible, and dates worked.

What Is Year-to-date Payroll, and Why Does it Matter?

Download our free end-of-year payroll checklist so you know what to do before and after the end of each year. Understanding year-to-date payroll lets you know if you are on track to meet your projected results for the year. You can make decisions like hiring and budget cuts based on YTD payroll. Please visit  for a very useful video on how to interpret your payslip.

Shift differentials are calculated based on the number of hours eligible employees work within a specific timeframe. The time frame an eligible employee qualifies for shift differential varies according to the bargaining unit and labor contract. The employee’s work shift will also drive shift differential calculations for eligible workers.

Payroll Industry Updates

On a pay stub, your YTD figure shows the total of your wages or earnings from the start of the current calendar year up to and including the most recent pay period. Most pay stubs show a running total of YTD earnings that includes gross wages, net pay, or both. They may also provide a YTD tally of your FICA taxes, income taxes, and other deductions. Eligible overtime hours worked during the week appear as separate line items on the payslip with different amounts corresponding to the separate FLSA earning codes listed above. The total overtime amount received for the pay period is adding the FLSA OT-Straight Time and FLSA OT-Premium amounts. Your company’s year-to-date payroll (YTD) is the amount of money your company has spent on the payroll since the beginning of the calendar or fiscal year, up to the current payroll date.

For example, include a commission sale made at the end of last year but not paid until this year. This displays your Federal Tax Withholding at the time payroll was processed. You can update your Federal Tax Withholding Elections in Workday at any time. Updates will be applied to your paychecks going forward (Form W-4). Based on the timing of your update, the change may not reflect until the next pay period.

• For example, if a portfolio was worth $100,000 on Jan. 1, and it is worth $150,000 today, its YTD return is 50%.
• The most frequent place a regular Joe or Jill sees “YTD” is on their pay stubs.
• This is a summary section which includes your name, Employee ID, the pay period dates, check date and check number, and if you receive a paper check.
• YTD on pay stub is not just useful in telling people how much they earned for the year but it also helps them plan for their future.
• For example, if an employee’s YTD earning on March 1st is $8,000, that means from January 1st to March 1st, he or she has earned a total of $8,000.

Of course, they would also have to take the amount of time they’ve worked into consideration. Our user-friendly online platform allows you to create faultless pay stubs ytd full form in payslip in just a few easy steps. If you are looking for an easy and affordable way to create pay stubs and calculate YTD amounts, Form Pros is the right tool for you.

Example: Retro Pay

If someone uses YTD for a calendar year reference, they mean the period of time from Jan. 1 of the current year through the current date. If they use YTD for a fiscal year reference, they mean the period of time between the first day of the fiscal year in question and the current date. In some cases, YTD may also include the amount of money paid to freelance or independent contractors.

For example, suppose your portfolio started the year at $1,000 and it currently has a value of $1,030 on Sept. 30. Divide $1,030 by $1,000 to get 1.03, and raise that to the power of 1.33 (12/9) to get 1.04. A fiscal year is a period of time lasting one year but not necessarily beginning on the first of January. It is used by governments, corporations, and other organizations for accounting and external audit purposes.

How an effective payroll service works…

To calculate YTD, you must consider your employees’ gross incomes, which an employee earns before subtracting taxes and deductions. Year-to-date payroll is the amount of money spent on payroll from the beginning of the year (calendar or fiscal) to the current payroll date. Gross income is the amount an employee earns before taxes and deductions are taken out. Not all employers are required to provide their employees with pay stubs.

To help employees ensure that their income and deductions are distributed correctly, they need to understand the different terms on their pay stubs. As an employer, calculating YTD for your business’ payroll works the same, except you’ll add the employees’ annual wages together. Employers also use the YTD amounts to fill out Form W-2s for current employees.

In other words, you will add the annual year-to-date wages for each employee together. If they are wrong and the employee ends up paying less tax, they may owe a large amount of money to the IRS to make up for the error. Get up and running with free payroll setup, and enjoy free expert support. The information can be helpful for employees trying to predict if they will owe money to the IRS before they file. In a couple of weeks we’ll post about understanding tax, PRSI and USC in a bit more detail… There are over 200 different kinds of earning types at UW, and based on date ranges, each type may have more than one line item in your Earnings section.

Understanding YTD amounts is an important step in ensuring that the deductions and insurance contributions on a pay stub are accurate. Consider an investor who bought shares in a company on January 1 at $200 per share. Since the shares grew 1% in the first quarter of the year, that works out to an annualized growth of 4% (1% x 4). To calculate a YTD return on investment, subtract its value on the first day of the current year from its current value. Then, divide the difference by the value on the first day, and multiply the product by 100 to convert it to a percentage. For example, if a portfolio was worth $100,000 on Jan. 1, and it is worth $150,000 today, its YTD return is 50%.

YTD Meaning for Individuals and Small Businesses

To easily calculate your company’s year-to-date payroll, gather each employee’s pay stub and calculate the year-to-date gross incomes. Employees can view their year-to-date payroll earnings digitally or physically on every pay stub you’ve issued. As a business owner, you should have a practice of providing a pay stub each time you pay an employee.

Having a clear understanding of your YTD in payroll enables you to know if your company is on track to meet its projected results. Based on these YTD payroll numbers, you can easily make decisions like hiring and budget cuts. Year-to-date payroll is also important for filling out employee Form W-2s. If you run payroll by hand, you need to know how much you paid each employee so Form W-2 is accurate.